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These terms govern all candidate introductions made by Recrion Select to clients. Last updated June 2026.
The following terms carry the meanings set out below wherever they appear in these Terms:
"The Agency" refers to Recrion Select, a sole trader business, including any successors or permitted assigns.
"The Client" refers to any individual, organisation, company, or associated or connected entity to whom a Candidate is introduced, and includes any subsidiary, affiliate, or related entity of that organisation.
"Candidate" refers to any individual whose details are shared by the Agency with the Client for the purpose of potential engagement.
"Introduction" or "Introduced" means the direct or indirect communication of a Candidate's identity or details to the Client, whether by CV, profile, written description, verbal referral, or the arrangement of any meeting or interview between the Client and the Candidate, regardless of the format in which that meeting takes place.
"Re-Introduction" means any subsequent contact between the Client and a Candidate originally introduced by the Agency, regardless of how that contact arises. This includes but is not limited to: the Candidate approaching the Client directly; the Candidate applying for any role the Client has advertised through any channel; the Candidate being submitted by a third party including another recruitment business; or the Client locating the Candidate through any platform including LinkedIn or other professional networks. Where the Agency's introduction was the first or originating cause of the relationship between the Client and the Candidate, any subsequent re-contact shall be treated as falling within the scope of these Terms.
"Engagement" means any arrangement under which the Client, or any connected party, makes use of a Candidate's services in any capacity whatsoever, including but not limited to: permanent employment, temporary employment, fixed-term contract, self-employment, consultancy, freelance, advisory, non-executive, voluntary, or any other arrangement of any nature, whether paid or unpaid.
"Remuneration" means the total gross first-year earnings and benefits package received by the Candidate, including basic salary, guaranteed bonuses, commissions, car allowance (or a notional value of £3,000 where a company vehicle is made available for personal use), and any other taxable payments or benefits. Where a Candidate is engaged on a part-time basis, Remuneration shall be calculated on the full-time equivalent basis for the role, irrespective of the actual hours agreed.
"Commencement Date" means the date on which the Candidate first attends the Client's premises or begins performing services for the Client in any capacity, including any induction period, onboarding, training, probationary period, or other initial attendance, whether or not the Candidate has formally started in their substantive role.
"Candidate Departure Without Client Fault" means a situation in which a Candidate ends their engagement with the Client voluntarily and without provocation by the Client, or where the Client terminates the engagement due to the Candidate's demonstrated dishonesty, proven unsuitability for the role, failure to attend work for a continuous period of five or more working days without reasonable explanation, or criminal conduct. This definition does not apply where the termination arises from the Client having misrepresented the terms, conditions, or nature of the role to the Candidate.
2.1 These Terms govern all services provided by the Agency to the Client in connection with the introduction of Candidates for permanent employment. They shall be treated as accepted by the Client upon the earliest of the following:
2.2 No formal signature or written acknowledgement is required. By proceeding with any of the above, the Client confirms acceptance of these Terms in full.
2.3 These Terms apply automatically to all future introductions made by the Agency to the Client unless expressly replaced in writing by a signed agreement between both parties.
3.1 Where the Agency introduces a Candidate to the Client, that Introduction shall be treated as the effective cause of any subsequent Engagement, and the Agency's fee shall become payable unless the Client notifies the Agency in writing within five (5) working days of the Introduction that all of the following apply:
3.2 Notwithstanding Clause 3.1, where the Agency has arranged a meeting or interview between the Client and the Candidate, the Agency's fee shall be payable in full regardless of any prior knowledge or contact the Client may have had with the Candidate.
3.3 Where, following the Agency's Introduction, a Candidate subsequently contacts the Client directly, applies for a role the Client has advertised, or is re-submitted to the Client through any other channel or party, and the Client engages that Candidate within twelve (12) months of the Agency's original Introduction, the Agency's fee shall remain payable in full. The existence of any Re-Introduction does not extinguish the Agency's entitlement.
3.4 The Client shall notify the Agency in writing within five (5) working days of any offer of Engagement being made to a Candidate, and again within five (5) working days of that offer being accepted, including confirmation of the agreed Remuneration and Commencement Date.
3.5 Where the Client decides not to proceed with a Candidate following receipt of their details or an interview, the Client shall notify the Agency in writing within forty-eight (48) hours. Failure to notify does not affect the Agency's entitlement to a fee if the Client subsequently engages that Candidate within twelve (12) months of the Introduction.
4.1 The Agency's standard introduction fee is 25% of the Candidate's first-year Remuneration.
4.2 A minimum fee of £5,000 applies to any Engagement conducted on a self-employed, contracting, or consultancy basis where no fixed annual salary is applicable.
4.3 The Agency's fee becomes payable in full upon the Candidate's Commencement Date, irrespective of whether an invoice has been issued at that point.
4.4 Unless an alternative arrangement has been confirmed in writing by an authorised representative of the Agency, payment is due within fourteen (14) days of the Candidate's Commencement Date.
4.5 All fees are stated exclusive of VAT, which shall be charged at the applicable rate.
4.6 Where a Candidate is engaged in a position, at a salary, or under terms that differ from those originally discussed, the Agency's fee shall be calculated on the Candidate's actual agreed Remuneration in the role as engaged. The Client must notify the Agency of the final agreed Remuneration and role title within five (5) working days of the Candidate accepting the offer.
4.7 Any reduction from the standard fee must be confirmed in writing by an authorised representative of the Agency before the Candidate's Engagement commences. In the absence of written confirmation, the standard 25% fee applies automatically.
4.8 Any agreed reduction in the standard fee shall render all rebate, credit, and replacement entitlements null and void.
5.1 The Agency's fee is payable in respect of any Engagement of a Candidate by the Client or any connected, associated, or related entity, whether the Engagement is direct or arranged through a third party, and whether or not the Client notifies the Agency.
5.2 Where an Engagement takes place without the Agency being informed, the full 25% fee plus VAT shall become immediately due upon invoice, with payment required within fourteen (14) days. Any entitlement to rebate, credit, or replacement shall be automatically forfeited.
5.3 Candidate details are provided in strict confidence and solely for the Client's internal recruitment purposes. The Client shall not share, forward, or otherwise disclose any Candidate details to any third party without the Agency's prior written consent. Where such disclosure results in the Candidate being engaged by a third party within twelve (12) months of the Introduction, the Client shall be liable for the full fee as though it had engaged the Candidate directly.
5.4 The Client shall not use any arrangement, delay, or third-party referral as a mechanism to avoid or defer payment of the Agency's fee.
5.5 Where a Candidate introduced by the Agency is engaged by the Client after the expiry of the twelve (12) month period, but where the Agency's Introduction was a material contributing factor to that Engagement, the Agency reserves the right to invoice for its full fee. The burden of demonstrating that the Introduction played no material role shall rest entirely with the Client.
5.6 Where the Client is concurrently working with one or more other recruitment businesses in respect of the same or similar roles, the Client must notify the Agency within forty-eight (48) hours of the Introduction if a Candidate introduced by the Agency has also been submitted by another party. In the absence of such notification, the Agency's Introduction shall be treated as the originating and effective Introduction for the purposes of these Terms.
6.1 Where payment has been received in full and on time, and a Candidate's Engagement ends through Candidate Departure Without Client Fault within the periods below, the Agency may at its discretion apply the following credit against a future invoice:
6.2 All rebate requests must be submitted in writing within seven (7) days of the Candidate's final working day. Requests submitted after this window will not be considered.
6.3 Credits are applied at the Agency's sole discretion and only where all fees have been settled in accordance with Clause 4.4.
6.4 Where the Client re-engages the same Candidate within six (6) months of their departure, the full fee shall become payable again and any previously issued credit shall be withdrawn.
6.5 Any agreed reduction to the standard fee renders the rebate provisions in this Clause null and void.
7.1 Where the Agency has expressly agreed in writing to provide a replacement Candidate at no additional charge, the following conditions apply.
7.2 The Agency's obligation to provide a replacement arises only if the original Candidate's Engagement ends within four (4) weeks of the Commencement Date through Candidate Departure Without Client Fault, and only where the original fee has been paid in full and on time.
7.3 The Agency shall use reasonable endeavours to identify a suitable replacement within thirty (30) days of the original Candidate's departure. The Agency's obligation shall be discharged once one or more replacement Candidates have been put forward, regardless of whether the Client proceeds with any of them.
7.4 The replacement obligation applies only to the same role in which the original Candidate was placed. If that role is subsequently filled by other means or ceases to exist, the Agency's obligation to provide a replacement is extinguished.
7.5 If a replacement Candidate is engaged and subsequently departs, the Agency is under no further obligation to provide an additional replacement.
7.6 Where a replacement Candidate is placed and the Client subsequently engages the original Candidate in any capacity within twelve (12) months of that original Candidate's departure, the full standard fee shall become payable immediately.
8.1 The Agency applies reasonable care and skill when identifying and introducing Candidates, but makes no representation or warranty as to a Candidate's suitability, competence, qualifications, or the accuracy of any information provided by or about them.
8.2 The Client is solely responsible for conducting its own assessment of any Candidate's suitability, including verification of qualifications, references, right to work, professional registrations, and any other checks the Client deems appropriate.
8.3 The Agency accepts no liability for any loss, cost, claim, or damage of any kind arising from the Introduction, engagement, or conduct of any Candidate, however that loss arises.
8.4 Nothing in these Terms excludes or limits either party's liability for death or personal injury caused by negligence, fraud, or any other liability that cannot lawfully be excluded.
9.1 Where any sum due under these Terms remains unpaid beyond the agreed payment period, interest shall accrue from the date payment fell due at a rate of 8% per annum above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998, plus a contractual uplift of 4% per annum. Interest shall be calculated on a daily basis until payment is received in full.
9.2 The Agency reserves the right to recover from the Client any reasonable costs incurred in pursuing overdue amounts, including legal and administrative costs.
9.3 The Agency may suspend all further introductions and services to the Client until all outstanding sums have been received in full.
9.4 Where payment is not received within the agreed terms, any agreed discount or preferential rate shall be automatically revoked and the standard 25% fee shall apply in full.
10.1 All Candidate information supplied by the Agency is provided in strict confidence and solely for the Client's internal recruitment use.
10.2 The Client shall not share, copy, or pass Candidate details to any third party without the Agency's prior written consent.
10.3 Where the Client decides not to proceed with a Candidate, it shall promptly and permanently delete all Candidate information in its possession.
10.4 Where a breach of confidentiality results directly or indirectly in a Candidate being engaged by a third party within twelve (12) months of the Introduction, the Client shall remain fully liable for the Agency's fee under Clause 5.
11.1 Both parties agree to comply with all applicable data protection legislation including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
11.2 The Agency acts as a Data Controller in respect of Candidate personal data and processes it solely for the purpose of providing recruitment services. A full Privacy Notice is available on request.
11.3 By receiving Candidate details from the Agency, the Client confirms it has a lawful basis under UK GDPR for processing that data and will use it solely for evaluating whether to engage the Candidate.
11.4 The Client shall not retain Candidate personal data beyond the point at which it is no longer needed for recruitment purposes, and shall delete or return it upon request.
11.5 The Client shall apply appropriate security measures to protect Candidate personal data against loss, unauthorised access, or disclosure.
11.6 The Client shall notify the Agency promptly if it becomes aware of any actual or suspected data breach involving Candidate personal data provided by the Agency.
11.7 The Agency also holds and processes limited personal data relating to individual representatives of the Client, such as names, job titles, and business contact details, for the purpose of facilitating introductions and maintaining the business relationship. This is processed under legitimate interests. A Client representative may ask the Agency to update or remove their personal details at any time by contacting the Agency directly.
12.1 Any variation to the Agency's standard fee or payment terms must be confirmed in writing by an authorised representative of the Agency before the Candidate's Engagement commences.
12.2 Continued use of the Agency's services following notification of a fee review shall constitute acceptance of the revised terms.
12.3 Any agreed variation shall apply solely to the specific introduction for which it was confirmed and shall not apply to future introductions.
13.1 If any provision of these Terms is found to be unlawful, invalid, or unenforceable by a court of competent jurisdiction, that provision shall be severed from these Terms to the minimum extent necessary, and the remaining provisions shall continue in full force and effect without being affected or impaired.
13.2 In the event of severance, the parties shall negotiate in good faith to replace the severed provision with one that achieves a similar effect and is enforceable.
14.1 Where a dispute arises in connection with these Terms, the parties agree to first attempt resolution through good-faith negotiation. If the matter remains unresolved after fourteen (14) days, either party may refer it to mediation before a mutually agreed mediator prior to commencing formal proceedings.
14.2 These Terms are governed by and construed in accordance with the laws of England and Wales. The parties submit to the exclusive jurisdiction of the courts of England and Wales.
These Terms represent the complete agreement between the Agency and the Client in relation to the introduction of Candidates and supersede all prior discussions, representations, or understandings, whether written or verbal.